Monthly Archives: September 2016

Updates Following September 2016 Homeowner Meeting

May 2016 minutes have been posted [PDF]

Resolutions passed by Board
Homeowners should have received in the mail several resolutions that have been passed by the Board between 2014 and 2016. These are simply formalized documents that capture decisions passed by the Board in past quarterly meetings. They have been posted to the HOA resources page on the Locust Chapel website.

Streetlights Update
The Board has been following up regularly with county for the latest updates and has been informed that the street lights have been paid for, the plan to install them has been financed by the developer, and that the next step is for conduit for the streetlights to be put in place in preparation for the installation of the fixtures. This could happen anytime within the next month or so. The Board was provided with a diagram showing an aerial view of the community and the intended location of the streetlights [PDF]. Note that streetlights marked with “X” on the diagram will be installed with blackout fixtures to prevent light from shining into homes. These locations have been determined by the developer and the county and are not within the Board’s scope to adjust. However, we have been told that if there is an issue with lights shining within a homeowner’s windows, that additional blackout fixtures may be added to the light to remedy the issue.

Election Reminder
The annual meeting and Board election is scheduled for Monday, October 17 at Ilchester Elementary. Homeowners should have received in the mail nomination letters as well as a timeline for submission of nominations and acceptance letters. Please note that although the letter states the open positions are for secretary and treasurer, these positions will be determined by the new board.Please pay close attention to the timeline as the deadlines are fast approaching. We encourage all homeowners to attend and those who are unable to attend to designate a neighbor to vote as proxy.

Rescheduled Homeowner Meeting

Wednesday, September 21 @ 7PM (Locust Chapel Pavilion)

  • Old Business
    • Approval of Minutes from May 23, 2016 (V)
    • Updates
      • Bio-retentions, trail mulching and signage
      • Public Works Meeting/SWM and Street Bonds
      • Street lights
    • Brickman Contracts/Task Orders (V)
      • Annual contract
      • Pulling tree stakes for approx. 200 trees ($1011)
    • Formal Amendments from 2014-2016
  • New Business
    • Position/Committee Updates or Issues
      • President/Social & Communications
        • Mike Keller serving remainder of Amy Mitchell term
      • Vice President/Safety & ARC
        • Architectural Review – Adjustments to fees/fines
        • Switch to electronic submissions for ARC applications
      • Treasurer/Finance & Capital Improvements
        • Quarterly financial sheets
      • Secretary/Pavilion & Community Garden
        • End of year clean-up
      • Member-At-Large/Open & Common Spaces
    • Proposals for new property management company
    • Notifications
      • Lawn care/maintenance
    • October election
      • HOA roles/responsibilities
      • Election process

Reminder: Communications for Amy Mitchell/President

A quick reminder that our former President, Amy Mitchell, has relocated and is no longer responding to e-mails concerning HOA matters.

For the time being, all emails to the account are being auto-forwarded to all members of the HOA board of directors. Role of the president will be reassigned following the election at the annual homeowners meeting in October. At that time, the account will be assigned to the newly designated board member.