Category Archives: HOA Board of Directors

Updates Following September 2016 Homeowner Meeting

May 2016 minutes have been posted [PDF]

Resolutions passed by Board
Homeowners should have received in the mail several resolutions that have been passed by the Board between 2014 and 2016. These are simply formalized documents that capture decisions passed by the Board in past quarterly meetings. They have been posted to the HOA resources page on the Locust Chapel website.

Streetlights Update
The Board has been following up regularly with county for the latest updates and has been informed that the street lights have been paid for, the plan to install them has been financed by the developer, and that the next step is for conduit for the streetlights to be put in place in preparation for the installation of the fixtures. This could happen anytime within the next month or so. The Board was provided with a diagram showing an aerial view of the community and the intended location of the streetlights [PDF]. Note that streetlights marked with “X” on the diagram will be installed with blackout fixtures to prevent light from shining into homes. These locations have been determined by the developer and the county and are not within the Board’s scope to adjust. However, we have been told that if there is an issue with lights shining within a homeowner’s windows, that additional blackout fixtures may be added to the light to remedy the issue.

Election Reminder
The annual meeting and Board election is scheduled for Monday, October 17 at Ilchester Elementary. Homeowners should have received in the mail nomination letters as well as a timeline for submission of nominations and acceptance letters. Please note that although the letter states the open positions are for secretary and treasurer, these positions will be determined by the new board.Please pay close attention to the timeline as the deadlines are fast approaching. We encourage all homeowners to attend and those who are unable to attend to designate a neighbor to vote as proxy.

Reminder: Communications for Amy Mitchell/President

A quick reminder that our former President, Amy Mitchell, has relocated and is no longer responding to e-mails concerning HOA matters.

For the time being, all emails to the president@locustchapel.com account are being auto-forwarded to all members of the HOA board of directors. Role of the president will be reassigned following the election at the annual homeowners meeting in October. At that time, the president@locustchapel.com account will be assigned to the newly designated board member.

Postponed Homeowners Meeting

The homeowner’s meeting that was regularly scheduled for Monday, August 15 has been postponed. The reason for this delay is two-fold.

  1. Howard County Real Estate Services Division has scheduled a public hearing with the developer, to be held on September 13 at 7:30 pm. Agenda for the meeting has still not been released but this is part of the process involved in order for the developer to get sign off from the county before dedication. Details on this meeting are forthcoming.
  2. As many of you may have heard, our President Amy Mitchell is relocating to Atlanta and will be  stepping down from the board. In her absence, Mike Keller has graciously agreed to step in as the fifth member of our board until the election in October. The board will be holding a closed meeting to bring everyone up to speed in preparing for this transition.

Details for the rescheduled homeowner meeting is forthcoming. Tentative plans are to hold the meeting after the September public hearing. Any homeowners who are interested in running for board positions should plan on attending this meeting to be brought up to speed on current

Position Announcements and Future Meetings

The Locust Chapel board of directors met for a closed meeting on Monday, November 2nd at Ilchester Elementary to discuss position announcements and future meeting dates for the coming year.

Regarding position announcements, positions will remain the same with the exception of Member at Large which will be assumed by our new board member, Kareem Syed. The Contact Us page has been updated to reflect this information.

Regarding future meeting dates, quarterly and annual homeowner meetings for 2016 are tentatively scheduled as follows:

  • Quarterly Meetings
    • Monday, February 22 (Bonnie Branch Middle School)
    • Monday, May 23 (Ilchester Elementary)
    • Monday, August 15 (Pavilion, weather pending)
    • Monday, November 7 – closed board meeting for planning (Ilchester Elementary)
  • Annual Meeting
    • Monday, October 17 (Ilchester Elementary)

Update on HOA Activities

Hello Locust Chapel Neighbors!

I wanted to provide you with a brief update about what has been going on with your HOA Board and our community.

  • We have met several times and have begun organizing and distributing responsibilities amongst ourselves. Approved minutes from the annual homeowners meeting and the first Board of Directors meeting have been posted on the Locust Chapel HOA website (see Governance Documents) . You will be receiving an invite through SignUpGenius this week with an opportunity to join one of the new committees and be involved in the HOA.
  • We have been in communication with the developer and Ryan Homes regarding the extensive list of concerns and questions we compiled from all your submissions. THANK YOU! Both parties have been very responsive to our concerns and we look forward to a good working relationship as we move towards dedication of our community.
  • Street lights have not yet been chosen by the developer. We have requested to have input in this process but will have to see the result of this request. There are very few solar streetlight options and ultimately, the developer and county will have final say. At this point, there is no timeline for their installation.
  • Most likely, with the arrival of the winter weather, the top coat of our streets will not be applied until late spring following repair/replacement/installation of both the sidewalks in areas and the concrete curbing. The developer will plow the roads this winter as he has done in the past. The private drives will be responsible for arranging for their plowing as they had done last year.
  • Private Drive Homeowners: Please watch for a separate email this weekend regarding your unique situations.
  • Most importantly (I think), is that the developer does not anticipate turning over the community and scheduling the dedication until late spring at the earliest. He acknowledges the “tons of work” that needs to be done and has agreed to most of our requests. We will meet with him and the county inspectors come spring to review anything that is not completed or that we continue to have concerns over.
  • Also, of importance, is that both the developer and Ryan Homes have significant bonds being held by the county with regards to the work they must complete before walking away from the Locust Chapel community. Please know that your HOA Board will work to ensure that everything is completed that was specified in the development plan.
  • With regards to promises made by Ryan sales staff, I have heard some very nice promises that were made to homeowners during the process of selecting and purchasing a home in Locust Chapel. Unfortunately, the majority of these promises are not possible or even plausible due to the constraints on HOAs in Maryland, legal concerns, liability concerns, fairness to all homeowners and assumed homeowner responsibilities. If a promise was made to you and you have it in writing (email, sales contract etc), please provide that documentation ASAP along with what you feel needs to be done on community lands. Without written proof, there will be little you, as the homeowner, or we, as the HOA, can do if the item was not part of the approved By-Laws, Development Plans and Deeds.

Thank you for your continued support and participation. If you have not labeled any dead trees you are aware of, please do not bother yourself to do so. These will not be replaced until spring with the new timeline and will not be necessary at that time as we will be able to easily identify the dead trees at that time.

From our families to yours, we wish you the happiest of Thanksgivings.

Amy Mitchell, On Behalf of the Board of Directors
President, Locust Chapel HOA

Open submissions for homeowner concerns

The Locust Chapel HOA Board of Directors is asking for your questions and concerns with regard to developer and Ryan Homes issues. Our top priority at this time is ensuring a smooth transition from the developer and Ryan Homes’ control of the community to HOA responsibility. Dozens of eyes are better than a few so we are asking for the community’s help in identifying areas of concern, incomplete construction, unclear intentions, areas needing repair and areas that need to be addressed by the developer or Ryan Homes.

Responses must be submitted by Sunday, November 2 at 5 PM such that the Board can review them and create our prioritized list on Monday, November 3.

Please remember, lot line to lot line concerns fall within your individual domain and you must deal directly with Ryan Homes to resolve these.  That being said, if we find a common issue among multiple homes or individual homeowners are having difficulty having service issues resolved, the HOA will address those concerns on an individual basis moving forward.

Submit Concerns

HOA Board of Directors

The HOA Board of Directors met on Monday, October 20 and began organizing for what is sure to be a very busy and exciting time for our community.  We would like to thank you all for the trust you have placed in us to work together and move Locust Chapel forward.
The Board of Directors will be as follows for the 2014-15 term:
  • President – Amy Mitchell, 3 year term
  • Vice President – Raju Shah, 3 year term
  • Treasurer – Jack Scanlon, 2 year term
  • Secretary – Anthony Lipphardt, 2 year term
  • Member-At-Large – Ed DeSantis, 1 year term
Moving forward, all newly elected/re-elected members will serve three year terms.
 
WEBSITE
We are in the process of setting up a website for the community which will be used for communication, feedback and maintenance of records, ensuring continuity as the board turns over.
 
DEVELOPER TURNOVER
We hear the concern that exists regarding the turnover of the community to the HOA and ensuring the developer, Ryan Homes and the county complete, to our satisfaction, the work they are bonded to perform.  With this in mind, we will be focusing on this issue first and primarily in the upcoming months.
 
REQUEST FOR FEEDBACK
You will be receiving an email on Sunday asking for your feedback and concerns with regard to DEVELOPER and RYAN HOMES issues.  The request you receive on Sunday will be for concerns which need to be addressed prior to the HOA taking possession of common areas etc.  Feedback must be received by Sunday, November 2 at 5pm such that the Board can review them and create our prioritized list on Monday, Nov 3.
 
Please remember, lot line to lot line concerns fall within your individual domain and you must deal directly with Ryan Homes to resolve these.  That being said, if we find a common issue among multiple homes or individual homeowners are having difficulty having service issues resolved, the HOA will address those concerns on an individual basis moving forward.
 
There will be much more in the coming weeks, so please watch your emails for updates, requests for feedback and volunteer opportunities.  We have 9 homes that we will be reaching out to who we do not have email contact information for.  If you wish to not receive email at one of your accounts, please notify Anthony Lipphardt at alipphardt@gmail.com.
 
As always, if there is anything I, or any member of the board, can do to be of assistance, please don’t hesitate to ask.  We ask that you be patient with us as we establish the new HOA and work diligently to address everyones’ concerns quickly and fairly.
 
Respectfully yours,
 
Amy Mitchell
President, Locust Chapel HOA