Category Archives: Homeowner Meeting

Updates Following September 2016 Homeowner Meeting

May 2016 minutes have been posted [PDF]

Resolutions passed by Board
Homeowners should have received in the mail several resolutions that have been passed by the Board between 2014 and 2016. These are simply formalized documents that capture decisions passed by the Board in past quarterly meetings. They have been posted to the HOA resources page on the Locust Chapel website.

Streetlights Update
The Board has been following up regularly with county for the latest updates and has been informed that the street lights have been paid for, the plan to install them has been financed by the developer, and that the next step is for conduit for the streetlights to be put in place in preparation for the installation of the fixtures. This could happen anytime within the next month or so. The Board was provided with a diagram showing an aerial view of the community and the intended location of the streetlights [PDF]. Note that streetlights marked with “X” on the diagram will be installed with blackout fixtures to prevent light from shining into homes. These locations have been determined by the developer and the county and are not within the Board’s scope to adjust. However, we have been told that if there is an issue with lights shining within a homeowner’s windows, that additional blackout fixtures may be added to the light to remedy the issue.

Election Reminder
The annual meeting and Board election is scheduled for Monday, October 17 at Ilchester Elementary. Homeowners should have received in the mail nomination letters as well as a timeline for submission of nominations and acceptance letters. Please note that although the letter states the open positions are for secretary and treasurer, these positions will be determined by the new board.Please pay close attention to the timeline as the deadlines are fast approaching. We encourage all homeowners to attend and those who are unable to attend to designate a neighbor to vote as proxy.

Rescheduled Homeowner Meeting

Wednesday, September 21 @ 7PM (Locust Chapel Pavilion)

  • Old Business
    • Approval of Minutes from May 23, 2016 (V)
    • Updates
      • Bio-retentions, trail mulching and signage
      • Public Works Meeting/SWM and Street Bonds
      • Street lights
    • Brickman Contracts/Task Orders (V)
      • Annual contract
      • Pulling tree stakes for approx. 200 trees ($1011)
    • Formal Amendments from 2014-2016
  • New Business
    • Position/Committee Updates or Issues
      • President/Social & Communications
        • Mike Keller serving remainder of Amy Mitchell term
      • Vice President/Safety & ARC
        • Architectural Review – Adjustments to fees/fines
        • Switch to electronic submissions for ARC applications
      • Treasurer/Finance & Capital Improvements
        • Quarterly financial sheets
      • Secretary/Pavilion & Community Garden
        • End of year clean-up
      • Member-At-Large/Open & Common Spaces
    • Proposals for new property management company
    • Notifications
      • Lawn care/maintenance
    • October election
      • HOA roles/responsibilities
      • Election process

Postponed Homeowners Meeting

The homeowner’s meeting that was regularly scheduled for Monday, August 15 has been postponed. The reason for this delay is two-fold.

  1. Howard County Real Estate Services Division has scheduled a public hearing with the developer, to be held on September 13 at 7:30 pm. Agenda for the meeting has still not been released but this is part of the process involved in order for the developer to get sign off from the county before dedication. Details on this meeting are forthcoming.
  2. As many of you may have heard, our President Amy Mitchell is relocating to Atlanta and will be  stepping down from the board. In her absence, Mike Keller has graciously agreed to step in as the fifth member of our board until the election in October. The board will be holding a closed meeting to bring everyone up to speed in preparing for this transition.

Details for the rescheduled homeowner meeting is forthcoming. Tentative plans are to hold the meeting after the September public hearing. Any homeowners who are interested in running for board positions should plan on attending this meeting to be brought up to speed on current

Agenda: HOA Meeting February 22 at 7PM

*** Location Change: Bonnie Branch Middle School Media Center ***

  • Old Business
    • Approval of Minutes from October 19, 2015 (V)
    • Updates/Community Position
      • Solar Panels & Street Lights
      • Concrete and Paving
      • Pavilion Repairs
      • Developer Timeline
    • Financials For 4th Quarter 2015
    • Community Notifications
      • Snow Removal – Follow Up to January Snow
      • Bio-Retentions – HOA Mulching (V)
      • Permeable Concrete Update
      • Lawn & Home Maintenance
      • Common Space Usage
  • New Business
    • Position/Committee Updates
      • President/ Social & Communications
      • Vice President/Safety & ARC
      • Treasurer/Finance & Capital Improvements
      • Secretary/Pavilion & Community Garden
      • Member-At-Large/Open & Common Spaces
    • Community Actions/Notifications- New or Pending
      • Outstanding Dues
      • Trash Can Storage
      • Homeowner Approved List of Street Trees (C)
      • Reforestation Areas
      • Speeding (V)
      • Staking of Fire Hydrants (V)
    • Future Meeting Dates
      • Quarterly: To Be Selected
      • Annual: Monday October 17, 2016 7:30p

Position Announcements and Future Meetings

The Locust Chapel board of directors met for a closed meeting on Monday, November 2nd at Ilchester Elementary to discuss position announcements and future meeting dates for the coming year.

Regarding position announcements, positions will remain the same with the exception of Member at Large which will be assumed by our new board member, Kareem Syed. The Contact Us page has been updated to reflect this information.

Regarding future meeting dates, quarterly and annual homeowner meetings for 2016 are tentatively scheduled as follows:

  • Quarterly Meetings
    • Monday, February 22 (Bonnie Branch Middle School)
    • Monday, May 23 (Ilchester Elementary)
    • Monday, August 15 (Pavilion, weather pending)
    • Monday, November 7 – closed board meeting for planning (Ilchester Elementary)
  • Annual Meeting
    • Monday, October 17 (Ilchester Elementary)

Minutes Posted/November HOA Meeting

Thanks to everyone who attended the annual homeowner meeting in October. Minutes for the July quarterly HOA meeting have been posted.

Please note that the November 2nd meeting noted in the minutes for past meetings will be held as an internal planning meeting for Board members only. The board will cover basic housekeeping including position assignments and quarterly meeting dates for the next year.

The board will send a notification following the meeting regarding positions and scheduled meeting dates.

Annual Homeowners Meeting

October 19, 2015
7:30 pm
Ilchester Elementary School – Cafeteria
4981 Ilchester Road
Ellicott City, MD 21043

Minutes for July 2015 meeting and election results to follow after the meeting.

Agenda

  • Introductions & Overview
    • Board and Property Manager
    • Interested and Invested Parties
    • Election Process and Board Positions
  • Old Business
    • Approval of Minutes from July 27, 2015 (V)
    • Updates/Community Position
    • Bids for Services Review
    • Financials For 3nd Quarter 2015
    • Community Notifications/Locust Chapel FYI
  • New Business
    • Position/Committee Updates
      • Garden – Overview
      • Add annual power washing to Brickman estimate
      • Obtain winterizing instructions from Ryan Homes/Developer
    • Community Notifications- New or Pending
    • Announcement of New Board Member (if determined)
  • Future Dates
    • Halloween Pizza Party: Saturday 10/31 Pavilion Time TBD
    • Quarterly: Monday November 2 7:30p IES Media Center