HOA Resources

HOA Dues and Forms (Available through Sentry Management)
Sentry Management, Locust Chapel’s property management company, provides a community website. HOA dues may be paid using secure online payments.

Minutes
Minutes are official records of the proceedings of meetings for the board of directors and the annual homeowners meeting. The minutes detail the decisions and policies resulting from each meetings. Minutes documents are only posted once they are formally approved in the next meeting.

By-Laws
The bylaws govern how the HOA operates and contain the information needed to run the HOA as a business. Topics include: how and when the HOA holds meetings; the duties of various offices of the board of directors; and member voting rights.

Covenenants, Conditions and Restrictions (CC&Rs)
Basically, the CC&Rs are the rules of your neighborhood. They govern what you can, cannot, or must do with respect to your home. In them, you’ll typically find things like a description of the property covered by the CC&Rs, language establishing an HOA, a protocol for levying annual and special assessments for common expenses, and a description of the common areas and amenities.

Resolutions
A resolution is a formalization of a Board decision. It follows a set format and is formally adopted by the Board. The CC&Rs usually give the Board of Directors the right to create rules and regulations, including policy resolutions, and to revisit these rules if they find that they no longer fit the community’s needs. A resolution is needed when the governing documents are unclear on a specific issue.

Architectural Modification
Improvements to the exterior of your home (e.g. decks, landscaping, fences, exterior paint) require an application for architectural modification, which must be reviewed and approved by the architectural review committee.

Habitat Management Plan
The purpose of this document is to provide a plan that satisfies the Habitat Management Plan (HMP) requirements in accordance with Howard County Maryland’s Green Neighborhoods Program. This plan is intended to recommend habitat management strategies for open space areas in a way that envisions these spaces and their habitats as an attractive, exciting and important community asset for both wildlife and people.