Position Announcements and Future Meetings

The Locust Chapel board of directors met for a closed meeting on Monday, November 2nd at Ilchester Elementary to discuss position announcements and future meeting dates for the coming year.

Regarding position announcements, positions will remain the same with the exception of Member at Large which will be assumed by our new board member, Kareem Syed. The Contact Us page has been updated to reflect this information.

Regarding future meeting dates, quarterly and annual homeowner meetings for 2016 are tentatively scheduled as follows:

  • Quarterly Meetings
    • Monday, February 22 (Bonnie Branch Middle School)
    • Monday, May 23 (Ilchester Elementary)
    • Monday, August 15 (Pavilion, weather pending)
    • Monday, November 7 – closed board meeting for planning (Ilchester Elementary)
  • Annual Meeting
    • Monday, October 17 (Ilchester Elementary)

Minutes Posted/November HOA Meeting

Thanks to everyone who attended the annual homeowner meeting in October. Minutes for the July quarterly HOA meeting have been posted.

Please note that the November 2nd meeting noted in the minutes for past meetings will be held as an internal planning meeting for Board members only. The board will cover basic housekeeping including position assignments and quarterly meeting dates for the next year.

The board will send a notification following the meeting regarding positions and scheduled meeting dates.

Halloween Party

Halloween Party

Locust Chapel Pavilion, October 31st from 5-6:30 pm!

5 pm: Join us for dinner before trick or treating. Cheese pizza from Bella Mia $2 per slice and you can prepay until Thursday 10/29. Give pizza money to Amber (5021 Summer Solstice), Diane (4979 Windpower), Pooja (5025 Summer Solstice), or Rachel (5032 Summer Solstice) in an envelope labeled with your family name and house number. Cash only please. Feel free to bring a drink or dessert to share.

6:30 pm: Neighborhood children’s costume photo and award for best adult costume. Kick off Trick or Treating. Leave your front door light on if you wish to participate or turn it off if not.

Also, let Amber know if you would like to help decorate the Pavilion at 4 pm on 10/31. We’ll need trash cans and recycling cans for the party too.

Locust Chapel Social and Communications Committee

Annual Homeowners Meeting

October 19, 2015
7:30 pm
Ilchester Elementary School – Cafeteria
4981 Ilchester Road
Ellicott City, MD 21043

Minutes for July 2015 meeting and election results to follow after the meeting.

Agenda

  • Introductions & Overview
    • Board and Property Manager
    • Interested and Invested Parties
    • Election Process and Board Positions
  • Old Business
    • Approval of Minutes from July 27, 2015 (V)
    • Updates/Community Position
    • Bids for Services Review
    • Financials For 3nd Quarter 2015
    • Community Notifications/Locust Chapel FYI
  • New Business
    • Position/Committee Updates
      • Garden – Overview
      • Add annual power washing to Brickman estimate
      • Obtain winterizing instructions from Ryan Homes/Developer
    • Community Notifications- New or Pending
    • Announcement of New Board Member (if determined)
  • Future Dates
    • Halloween Pizza Party: Saturday 10/31 Pavilion Time TBD
    • Quarterly: Monday November 2 7:30p IES Media Center

Agenda for July Quarterly HOA Meeting

Locust Chapel HOA
Board Meeting Agenda
Locust Chapel Pavilion
Monday, July 27, 2015
7:30p

  • Old Business
    • Approval of Minutes from May 4, 2015 (V)
    • Updates/Community Position
      • Solar Panels & Street Lights
      • Concrete and Paving
      • Orange Fencing/Manholes
      • Pavilion Repairs
      • Street Trees
      • Developer Timeline
    • Financials for 2nd Quarter 2015
    • Community Notifications
      • Parking
      • Snow Removal
      • Bio-Retentions
      • Permeable Concrete Maintenance
      • Speeding
      • Lawn & Home Maintenance
      • Common Space Usage
    • New Business
      • Position/Committee Updates
        • President/ Social & Communications
        • Vice President/Safety & ARC
        • Treasurer/Finance & Capital Improvements
        • Secretary/Pavilion & Community Garden
        • Member-At-Large/Open & Common Spaces
      • Community Notifications – New or Pending
        • HOA Fees, Payment Options and Overdue Process
        • Trash Pick Up and Placement of Cans/Trash Pads on Private Drives
        • Lease of Home to Non-Owners Rules and Stipulations
      • Future Meeting Dates
        • Quarterly: Monday November 2
        • Annual: Monday October 19, 2015 7:30p

List of Community Events

Please visit our new Events page regularly for an up-to-date list of community events. Upcoming events include:

  • Saturday, May 23 (9:30am) – “Native Plants in the Home Landscape” – The Pavilion and Garden Committee will be kicking off Memorial Day weekend with a workshop on native plants. Section 2.9 of the Covenants, Conditions, and Restrictions (On-lot landscaping) states that “Owners shall be allowed to plant native (sourced from within 200 miles of the Community), non-invasive vegetation”. Learn more about which native trees, shrubs, and flowering perennials would look great on your property while enjoying coffee and donuts.
  • Saturday, June 6 (8am-1pm) – Neighborhood Yard Sale – Annual community wide yard sale will be held in individual driveways. Additional information and a signup are forthcoming.

Second Quarterly Meeting of Locust Chapel HOA

The second quarterly meeting of the Locust Chapel Homeowners Association will be held on Monday, May 4 at 7:30 PM. The meeting is open to all homeowners and will be held at Ilchester Elementary School.

Additional details, including final agenda, are forthcoming. Below is a list of preliminary topics for the agenda. If you would like to add issues to the agenda, please send requests to president@locustchapel.com by Monday, April 27. The board will review requests and include additions in a final agenda by Wednesday, April 29.

Tentative Agenda

  • Old Business
    • Approval of Minutes from February 2, 2014 (V)
    • Updates
      • Solar Panels
      • Concrete and Paving
      • Developer Timeline
      • Street Lights
      • Orange Fencing/Manholes
    • Financials For 1st Quarter 2015
      • Timing for Receipt Submission
    • ARC Committee Process Review
    • Community Notifications
      • Parking
      • Snow Removal
      • Bio-Rententions
      • Permeable Concrete Maintenance
      • Speeding
  • New Business
    • Position/Committee Updates
      • President/ Social & Communications
      • Vice President/Safety & ARC
      • Treasurer/Finance & Capital Improvements
      • Secretary/Pavilion & Community Garden
      • Member-At-Large/Open & Common Spaces
    • Community Notifications- New or Pending
    • Insurance
      • Current Policy
      • Director and Officers Policy (V)
    • Budget for 2015 Review
    • Common Space Usage
    • Future Meeting Dates
      • Quarterly: Monday August 3, Monday November 2
      • Annual: Monday October 19, 2015 7:30p

2015 Locust Chapel Community Garden Program

The Pavilion and Garden committee are currently in the process of organizing the 2015 community garden program and need your feedback in order to make this year’s program a success. In brainstorming and discussing with neighbors we received similar questions about the garden and the other green features in this community:

  • How do I get involved in the community garden program and how is it run?
  • What kind of maintenance do the rain gardens, rain barrels, or permeable walkways require?
  • What plants are really considered native?

In order to answer some of these questions, we reached out to Howard County Master Gardeners, which provides free presentations and workshops as part of University of Maryland’s Extension Program (see 2014 catalog). Provided there is enough interest (8 attendee minimum), they have committed to providing monthly presentations in the community. To gauge interest, we have designed a survey with a list of potential topics that may be available to us. If you are interested in participating in the community garden this year or would be interested in attending free presentations or workshops, please fill out the survey at the link below. We ask that you submit your responses by Wednesday, February 11.

Complete 2015 Community Garden Program Survey

Once we have tallied your responses we will submit a list of desired presentations to Master Gardeners. We will follow up with additional notifications once dates and times have been proposed to ensure as many residents as possible may attend.